Description Sponsorships are business transactions where a department gives financial consideration to an organization, in return for measurable benefits (e.g. event participation or signage) that clearly promote the department’s missions. Therefore, sponsorships are unallowed, unless there is a clear benefit to the department’s mission. If a clear benefit is not established, sponsorships cannot be paid from university funds. Departments can use foundation funds for these types of payments. Instructions Complete all fields of the form Save as PDF Obtain all required signatures on the PDF Attach the signed PDF to the HokieMart Requisition or Purchase Order Department Contact Information Name Email Phone Department Fund Number *Indicates required field Sponsorship Recipient Information Name Sponsorship Amount Recipient Web Address *Indicates required field Event Information *Attach a flyer of the conference/recipient event, or other information with this form if available* NOTE: Multiple sponsorships per event are NOT allowed Event/Conference Name Start Date End Date Event Description Event Web Address Promotional Table for Event? Yes No Free Event Registration w/ Sponsorship? Yes No Other (optional) Description Value If sponsorship amount exceeds the value of items received, describe how the sponsorship benefits the department’s mission. *Indicates required field Certification Statement and Approval Certification Statement I hereby certify the department has no conflict of interest in the selection of this sponsorship, no individual will receive personal or financial benefit, and gifts of any kind from the organization to individuals have been declined. Certification by Department Head (Required) Name Title Signature Date*Indicates required field Generate PDF
